Notkin Hawaii Inc. is looking for a full-time responsible Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing our company’s general administrative activities. The ideal candidate should have excellent oral and written communication skills and be able to organize their work using tools, like MS Excel and office equipment. If you have previous experience as a Secretary or administrative assistant and are familiar with the Engineering industry, we’d like to meet you. Ultimately, a successful Admin Assistant should ensure the efficient and smooth day-to-day operation of our office.
Responsibilities:
*Answer and direct phone calls
*Organize and schedule appointments
*Billing and invoicing
*Deliveries
*Write and distribute email, correspondence memos, letters, faxes and forms
*Develop and maintain a filing system
*Update and maintain office policies and procedures
*Maintain contact lists
*Provide general support to Engineers
Skills:
*Proven experience as an administrative assistant or office admin assistant
*Knowledge of office management systems and procedures
*Working knowledge of office equipment, like printers and fax machines
*Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)
*Excellent time management skills and the ability to prioritize work
*Attention to detail and problem solving skills
*Excellent written and verbal communication skills
*Strong organizational skills with the ability to multi-task
*High School degree; additional qualification as an Administrative assistant or Secretary will be a plus
Benefits:
*401(k)
*401(k) matching
*Dental insurance
*Health insurance
*Paid time off
*Retirement plan
*Vision insurance
Experience:
Customer service: 1 year (Preferred)
Principals only. Recruiters, please don't contact this job poster.