Looking for an experienced, highly organized and proactive Executive Assistant to provide direct support to the owner of multiple established Kauai and Maui hospitality and service businesses. This full-time position requires excellent judgment, strong communication skills, discretion, follow-through and the ability to manage competing priorities in a fast-paced business environment. This is a hands-on support role that requires initiative, follow-through and the ability to keep tasks, communications and projects moving without constant direction.
Responsibilities include calendar and meeting coordination, email and correspondence support, project tracking, document preparation, travel coordination, vendor and owner communication support, filing and record organization, task management, deadline follow-up, and other administrative and operational support duties.
Position will also assist with basic HR administration and coordination, including time clock review, employee record organization, onboarding paperwork, tracking required forms, helping coordinate employee communications, and supporting management with follow-up on personnel-related items.
Ideal candidate has prior executive assistant, office management, hospitality, real estate, legal, accounting, HR coordination or senior administrative experience. Excellent computer skills are required, including Microsoft Outlook, Word, Excel and general cloud-based systems. Candidate must be detail-oriented, professional, reliable, calm under pressure, comfortable handling confidential information, and able to communicate clearly with employees, owners, vendors and business partners.
Salary based on experience and total compensation includes incentive bonus program.
Work schedule is generally Monday through Friday, but occasional flexibility may be required.
Principals only. Recruiters, please don't contact this job poster.