Benefits: Paid Holidays, PTO, 401k, Health Insurance
Pay range: $20-$25/hr depending on experience
We’re seeking a strong, hands-on Office Manager to lead the administrative and clerical operations of our Hilo production branch. This role is ideal for someone who is highly competent on the computer, organized to the core, and confident leading office processes, priorities, and people. You’ll be the backbone of the branch—keeping the office running smoothly, setting expectations, and ensuring nothing slips through the cracks.
What You’ll Do:
* Lead all day-to-day administrative and clerical operations for the Hilo branch
* Own office systems: job files, digital records, invoices, purchase orders, and documentation
* Provide administrative leadership and direction to support field crews and project managers
* Handle invoicing, billing support, payroll coordination, and data accuracy
* Manage incoming calls, emails, and customer communication with professionalism
* Track job paperwork, deliveries, schedules, and approvals
* Maintain clean, organized, and accurate digital and physical filing systems
* Support onboarding paperwork, training coordination, and internal communication
* Proactively identify inefficiencies and improve office processes
* Serve as a reliable point of accountability—things get done because you are on it
What We’re Looking For:
* 3+ years in an Office Manager, Administrative Manager, or Senior Administrative role
* Strong computer skills: confident with Microsoft Office / Google Workspace and job-related software
* Excellent clerical skills: accuracy, documentation, filing, and follow-through
* Proven leadership ability—comfortable setting priorities, holding standards, and supporting a team
* Construction or production environment experience strongly preferred
* Highly organized, detail-oriented, and deadline-driven
* Clear communicator who can work with both office staff and field crews
* Self-directed and dependable—you don’t wait to be told what needs fixing
Why Join Us:
* Stable, long-term role with an established local company
* Small-branch environment where your leadership makes a real impact
* Competitive compensation based on experience
* Benefits including medical coverage, paid holidays, and PTO
* Supportive leadership with clear expectations (no chaos, no micromanaging)
* Hilo-based position, local work with long-term stability
How to Apply:
Please submit your resume along with a brief note describing your experience leading administrative operations and office systems.
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