PURPOSE
Responsible for review of payment requests and processing payments to vendors and employees, and recordation of Interoffice Settlement, corrections and check reimbursements into the AP and GL systems. Researches various inquiries and variances. Assists the manager with various projects.
Essential Job Duties and Responsibilities:
1. Process vendor invoices, employee expense reports, expense forms, scheduled (recurring) payments, expense credits (refund checks and reimbursements from employees) in a timely and accurate manner. Includes inputting, reviewing coding and proper receipt and approval of expense forms/invoices or other documents, printing, signing and mailing checks, and filing of check stub and documentation.
2. Review, balance and process Corporate Card statement, Purchasing department’s payable files and forms with AP system.
3. Performs detailed review of invoices, expense reimbursements, Corporate Card, payable files, and other sources/documents to be processed by the AP system and general ledger (GL) to ensure the transaction is correctly recorded. Complete end of day balancing and processing on the AP system and general ledger tickets. Includes daily reconciliation of AP system with GL control account.
4. Maintain vendor file accurately to facilitate payable and 1099-MISC processing and maintain cost center validation accurately to facilitate payable and GL interface processing.
5. Research and respond to inquiries from internal and external customers/vendors.
6. Complete reallocation of expenses among departments, monthly allocation of airline coupons to cost centers using an excel template and preparation of GL tickets and other documents for recordation.
7. Research and complete write-up of selected GL accounts on monthly spread analysis using AP and GL systems and reports.
8. Reconcile vendor statements or AP system with respective GL account to complete monthly certification/reconciliation of various GL accounts.
9. Process legal invoices on the Legal system integrated with the AP system and generate quarterly management reports for selected attorneys.
MARGINAL JOB DUTIES AND RESPONSIBILITIES
1. Performs collating, copying and filing expense transmittals, reimbursement requests and reports as needed.
2. Assists in phone coverage for Accounts Payable.
3. Assists other Controller’s staff and officers as required.
4. Distribution of mail within department and division.
5. Performs other Accounts Payable and miscellaneous duties as assigned by the Manager.
JOB SPECIFICATIONS
EDUCATION REQUIREMENTS
High school graduate or Associate Accounting Degree or equivalent in work experience.
PHYSICAL REQUIREMENTS
Must be able to sit, speak, hear, see and use finger dexterity to perform the essential duties of the job.
EXPERIENCE/SKILLS
Minimum of two years in accounts payable, including using an automated accounts payable system integrated with general ledger and other applications (fixed assets, inventory), and application of generally accepted accounting principles required. PC skills in Microsoft Excel and Word are required as well as proficiency with 10-key calculator and typewriter. Ability to gather data from the accounts payable, general ledger and Corporate Card reporting system independently. Oral, interpersonal and written communication skills required. Must be a team worker and able to interact with internal and external personnel. Organization skills and ability to prioritize work is essential. Accuracy and attention to detail, flexibility and the ability to work quickly under pressure is a must.
- Location: Honolulu, Hawaii
- Compensation: $9-$11/hr depending on level of experience
- Principals only. Recruiters, please don't contact this job poster.
- Phone calls about this job are ok.
- Please do not contact job poster about other services, products or commercial interests.
PostingID: 1454717256